Our Mission The Center for Reproductive Rights uses the power of law to advance reproductive rights as fundamental human rights around the world. Our Vision We envision a world where every person participates with dignity as an equal member of society, regardless of gender. Where every woman is free to decide whether or when to have children and whether...
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Executive Assistant, Africa
- Job TypeFull Time
- QualificationBA/BSc/HND , MBA/MSc/MA
- Experience8 years
- LocationNairobi
- Job FieldAdministration / Secretarial 
Primary Responsibilities:
- Oversee the day-to-day activities of the VP’s office including providing the delivery of quality, high-level administrative support specifically regarding meeting preparation/follow-up. S/he will organize the VP’s meetings (both virtual and in-person) and manage the daily schedule of the VP, ensuring that she knows her schedule (appointments and meetings) 24 hours in advance and amendments are done whenever necessary. S/he will also keep the VP well informed about upcoming commitments and responsibilities, following up appropriately and keeping her appraised and updated.
- Manage the VP’s calendar to reflect strategic priorities and help in effective time management and manage an extremely active and dynamic calendar of appointments; coordinate activities, such as conferences, field visits, internally and externally organized workshops and other tasks that facilitate the VP’s ability to lead the Africa Program.
- Assume responsibility for the overall planning, execution, and related logistics for the VP’s travel schedule. The incumbent will organize arrange complex and detailed travel plans, trip planning calls with internal/external stakeholders, develop written, detailed schedules, confirm travel plans and appointments, manage all related transportation and lodging plans, complete expense requests and reports; itineraries, agendas, and compile documents for travel-related meetings.
- Ensure the VP is prepared for all internal and external meetings through oversight and organization of all briefing memos, remarks, and request/prepare agendas in advance; assist with and provide research/background information, content development, and creation of presentations; coordinate meetings and take meeting notes. S/he will also on own initiative process/compose correspondence/reports for the VP and prepare correspondence that is confidential.
- Serve as liaison between VP and Africa Program Units as well as other departments, attend meetings, develop agendas, record minutes, maintain records, monitor action items, and follow-up and follow through on pending meeting notes, correspondence, and key actions and ensure seamless communication with all relevant parties as appropriate.
- Manage the information flow in and out of the VP’s Office (manage the VP’s inbox and incoming email) and prioritize for attention and drafting responses as appropriate and screen and prioritize communications as appropriate.
- Manage external contacts for the VP, proactively understanding who they are, which are the priority contacts, and keeping track of periodic communication needed for priority contacts.
- Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on project requests for successful completion, often with deadline pressures.
- Collaborates with internal and cross-functional teams, external parties as well as communicates effectively with all levels of employees and external contacts.
- The incumbent may be called upon from time to time to back stop the Executive Assistant to the Chief Programs Officer or support other program teams as delegated by the VP.
Qualifications:
- Commitment to the Center’s mission, purpose, and values.
- Bachelor’s Degree in relevant studies including human resources, strategic management, executive leadership management, law, Management, or a related field required. Post-graduate qualifications such as master’s degree or post-graduate in relevant disciplines relating to executive leadership, management, human resources, program/project will be a significant advantage.
- A minimum of eight years’ work experience directly supporting a senior leader at a Corporate, International/Non-Governmental Organization, Donor Agency, or Embassy as an Executive Assistant is required. Additional experience liaising with and supporting senior leaders at a complex, fast paced environment is required.
- Demonstrated ability to handle and maintain confidentiality with sensitive information, (in a professional and discreet manner), highly organized, strong work ethic, ability to exercise initiative and work independently with a keen eye for detail.
- S/he must be able to work proactively and independently, multi-task, and work under tight deadlines; be adaptable to the changing requirements and able to efficiently handle the influx of various requests from various stakeholders within the organization in addition to other internal and external requests for support.
- Professional language proficiency in English; any additional language is an asset.
- Must be highly organized, with a strong work ethic and attention to detail, and a demonstrated ability to adapt to change and manage and prioritize a diverse workload;
- S/he must display an approachable, and friendly demeanor, strong customer service skills and able to leverage a diplomatic solutions-oriented approach in a calm, focused and professional manner.
- Ability to work in a multicultural, diverse, and highly performance-driven environment.
- Excellent verbal communication skills, presentation, writing, editing, and proofreading skills is essential.
- Excellent computer skills including Excel, Word, Outlook, and PowerPoint; well experienced with virtual platforms for meeting scheduling (Teams, Zoom, Meet, Webex BlueJeans) and curiosity to adapt to new technologies at the Center.
Method of Application Interested and qualified? Go to Center For Reproductive Rights on reproductiverights.org to apply