Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals.
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- Contents
- Open Jobs
- Reception and Administrative Assistant
- Human Resource Graduate Trainee
- Method of Application
- Job TypeFull Time
- QualificationDiploma
- Experience2 years
- LocationNairobi
- Job FieldAdministration / Secretarial 
Key Responsibilities – Office Receptionist
- Greet and welcome guests in a professional and friendly manner.
- Assist with general information requests both in person and over the phone.
- Manage the reception area, ensuring it is clean, organized, and professional.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist with administrative tasks, like photocopying scanning, data entry and filing
- Coordinate office supplies and ensure inventory is maintained.
- Provide general information to visitors and callers about the organization.
- Support the management with additional clerical tasks as need
- Assist with setting up rooms for meetings and events when necessary.
- Assist with follow-ups on deductions remittance to the Authorities for example NSSF C NHIF.
- Assist with postage and running out of office errands.
- Monitor and controlling access of the office and ensuring adherence to safety protocols and procedures.
Key Responsibilities – Office Cleaner/Storekeeper
- Clean, dust, and sanitize office areas, including desks, floors, and washrooms.
- Empty waste bins, dispose of trash.
- Prepare tea and clean the kitchen area.
- Maintain cleanliness in meeting rooms, reception areas, kitchen spaces, and corridors.
- Refill supplies like hand soap, paper towels, and toilet paper in the office and restrooms.
- Report any maintenance issues (leaks, broken items, etc.) to the facilities manager.
- Manage inventory of office supplies, cleaning materials, and other consumables.
- Organize and store items in an orderly and accessible manner.
- Keep accurate records of stock levels and ensure replenishment when needed.
- Conduct periodic stock audits and update inventory management systems.
- Ensure compliance with company safety regulations.
QUALIFICATIONS AND EXPERIENCE:
- Diploma in Business Administration, Office Management, or related field (preferred).
- At least 2 years of experience in a receptionist, administrative, or office support role.
- Experience with handling front desk operations or managing administrative tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Familiarity with office equipment (e.g., printers, copiers, and telephone systems).
- Knowledge of scheduling and appointment systems.
- Competency in Google Workspace tools (Docs, Sheets, Calendar, and Drive) is an added advantage.
- Job TypeFull Time
- QualificationBA/BSc/HND , Diploma
- Experience
- LocationNairobi
- Job FieldGraduate Jobs  , Human Resources / HR  , Internships / Volunteering 
The Human Resource Graduate Trainee will provide administrative support to the HR department while gaining practical experience in various HR functions. The role is designed to develop the trainee’s skills in recruitment, employee relations, performance management, and HR compliance.
DUTIES & RESPONSIBILITIES:
- Assist in maintaining physical and/or digital employee records.
- Participate in the induction and onboarding process for newly recruited staff.
- Support the recruitment process, including candidate sourcing, interview coordination, and documentation.
- Assist in preparing and submitting payroll returns.
- Ensure employee files are up-to-date and properly maintained.
- Draft employment letters, confirmation letters, and termination letters as required.
- Support in conducting exit interviews and maintaining proper documentation.
- Track and maintain records of leave balances, approvals, and usage.
- Manage and respond to employee inquiries through the HR departmental email account.
- Assist in addressing payroll discrepancies and issues.
- Help in coordinating the interview process, including scheduling interviews and preparing interview panels.
- Support post-induction surveys to evaluate the effectiveness of the onboarding process.
- Assist in the preparation of monthly HR reports.
KNOWLEDGE, SKILLS, AND EXPERIENCE:
- Minimum academic qualification: Diploma in Human Resource Management.
- Strong organizational and administrative skills.
- Excellent communication and interpersonal abilities.
- Basic knowledge of HR functions, policies, and employment laws.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Ability to handle confidential information with integrity.
- Eagerness to learn and develop a career in Human Resources.
- Strong problem-solving skills and attention to detail.
Method of Application
Use the link(s) below to apply on company website.