Vacancies at Living Goods

At Living Goods we empower people to improve the health of their families, friends and communities. Living Goods supports networks of 'Avon-like’ health entrepreneurs who go door to door to teach families how to improve their health and wealth and sell life-changing products such as simple treatments for malaria and diarrhea, safe delivery kits, fortif...

Read more about this company

• Contents
• Open Jobs
  1. Global Programs Intern
  2. Procurement & Logistics Coordinator (KE)
  3. Procurement and Administration Coordinator (Global)
• Method of Application

• Job TypeContract
• QualificationBA/BSc/HND
• Experience
• LocationNairobi
• Job FieldInternships / Volunteering&nbsp , Project Management&nbsp

The position:

Living Goods is seeking an intern to join the Global Programs Strategy and Excellence team to support various program and operational improvement initiatives. The intern will provide administrative assistance and conduct document reviews for key initiatives, including the development of a new knowledge management framework, the rollout of a project management approach, and the creation or revision of operational manuals and guidelines, among others.

Responsibilities:

• Meeting support
  • Schedule meetings: Reviewing calendars of meeting attendees and collaborating with support staff to schedule meetings.
  • Support in meetings by ensuring effective note taking.
  • Follow up on meeting action items to ensure follow-through on staff commitments.
  • Support in the development of presentations and pre-reads for meetings.
• Reports and Documentation
  • Support document development, compiling key resources and summarizing inputs.
  • Serve as an and editor for new documents that are created including formatting and copy editing as needed.
  • Support with the coordination of document review comes on providing advanced notice to reviewers and following up to help ensure the review is completed.
• Knowledge Management
  • Support the administration of the knowledge management governance structure, ensuring they have the resources and information to carry out their roles and conduct check-ins to gauge their progress and support needs.
  • Review new documents, summaries created by other colleagues for completeness and working links.
  • Coordinate content updates with other LG teams and update the content tracker. Follow up with colleagues as needed to ensure timely sharing of new resources.
  • Support in the development of new knowledge resources, documenting and sharing learnings across the organization. This may include in-depth review of existing documentation, interviews, and collaboration with colleagues to ensure appropriate review and promotion of resources.
• Coordination
  • Support in tracking key actions for the team and check-in to ensure timeline are followed.
• Other tasks as needed.

Skills and Competencies:

• Great attention to detail.
• Proactive – can an assignment and run with it.
• Document editing skills.
• Effective note taking skills that ensure key points, agreements, and follow up actions are captured with relevant detail.
• Proficient on Microsoft suite including Outlook, Word, PowerPoint, and Excel.
• Ability to manage multiple tasks at once.
• Strong organization skill, including organizing resources in an intuitive structure.

Education and Experience:

• A holder of a bachelors degree in a relevant field.
• At least six (6) months experience or course work related policy, health, writing/communication or related topic.
• Experience using Microsoft Sharepoint and/or OneDrive.

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience5 years
• LocationNairobi
• Job FieldLogistics&nbsp , Procurement / Store-keeping / Supply Chain&nbsp

The position:

Living Goods is seeking a Procurement Coordinator to manage procurement and logistics activities in alignment with Living Goods’ procurement policies and donor regulations. The role focuses on ensuring the timely acquisition of high-quality goods and services at competitive prices, while supporting supplier selection and performance evaluation. The coordinator will ensure that all procurement actions and supply chain processes comply with organizational policies, procedures, and donor-specific regulations.

This is a short-term contract, and the ideal candidate should be ready to start immediately.

Responsibilities:

Procurement (Planning, policies, processes & procedures)

• Carry out, under the guidance of the Head of procurement, market surveys for goods and services in compliance with the policy
• Populate and maintain the supplier database in the ERP by carrying out assigned tasks related to the prequalification process or onboarding of new suppliers
• Maintain complete and accurate supplier information by regularly updating information in the ERP supplier database.
• Annually assist in conducting supplier performance evaluations.
• Provide advice and technical support to user departments in developing goods and service specifications for inclusion in requisition or request for proposal
• Review requisitions and clarify specifications, if needed, develop a request for quotation (RFQ), circulate RFQ, evaluate and rank offers, and issue purchase orders.
• Prepare purchase orders, documentation, and contracts for goods, services, and works of a value as per policy thresholds
• Conducting all procurement and payments to suppliers as per Living Goods’ procurement rules and internal procedures
• Periodically update the procurement status reports for tracking purposes of all procurement.
• Maintain regular contact with contracted suppliers to monitor adherence to the delivery period according to the terms of the procurement agreement
• Regularly update users on the progress of their requisitions and promptly communicate any expected delay in delivery
• Coordinating with the receiving unit on goods/services to be received and obtaining satisfactory delivery notes and invoices from the receiving unit.
• Maintain a list of barred entities (Supplier Blacklist) and OFAC searches
• Ensure that the workflows within the ERP remain compliant with all LG policies and procedures as it relates to Procurement.
• Receive, record, organize, and transmit incoming correspondence addressed to the Procurement function in line with instructions and procedures
• Keep and update procurement records on a quarterly basis relating to suppliers, different user department procurement needs, and approved contracts.
• Support in preparing minutes for various procurement meetings as needed including the procurement committee meetings.
• Oversee procurement committee’s terms of reference and serve on all procurement committees across all operations
• Provide other related procurement support to the country team as and when needed.

Logistics and Fleet

• Support the people movement of all Kenya staff including visiting global team in-country whilst recommending the most cost-effective options.
• Support in developing the monthly transportation plan (selection of transport mode, routing, delivery schedule).
• Participate in ensuring goods are distributed in a cost-effective way
• Contribute to proper adherence of the vehicle usage guidelines to serve the organizational needs prudently.
• Contribute to maintaining proper and appropriate documentation of vehicles such as repairs and servicing, insurances, logbooks, etc.

Key Requirements:

• Bachelor’s degree in Procurement /supply chain management, or a related field.
• Proven 5-year experience in procurement, logistics, and supplier management, ideally within the NGO or donor-funded environment.
• Professional certification in procurement or supply chain management is a plus.
• Strong knowledge of procurement policies, processes, and donor regulations.
• Proficiency in using ERP systems for procurement activities.
• Experience conducting market surveys and supplier evaluations.
• Ability to draft and manage RFQs, purchase orders, and procurement contracts.
• Knowledge of logistics coordination and vehicle fleet management.
• Familiarity with maintaining compliance with OFAC and supplier blacklists.
• Ability to manage and maintain accurate procurement records and supplier databases.
• Ability to build and maintain effective relationships with suppliers and internal stakeholders.

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience5 years
• LocationNairobi
• Job FieldProcurement / Store-keeping / Supply Chain&nbsp

The position:

Living Goods is looking for a Procurement and Administration Coordinator within the Global Support Functions team. The role involves managing procurement and administrative tasks in line with Living Goods' procurement policies and donor regulations. This includes ensuring the timely acquisition of quality goods and services at competitive prices and supporting supplier selection and onboarding. Additionally, the position will handle general administrative duties, such as coordinating flight bookings.

Responsibilities:

Procurement

• Carry out, under the guidance of the Head of Procurement, market surveys for goods and RFPs for services in compliance to the policy for global procurement that promotes competition and offers value for money.
• Support the head of procurement in populating and maintaining the supplier database in the ERP by carrying out assigned tasks related to the prequalification process including proper onboarding of vendors as per set guidelines.
• Maintain complete and accurate supplier information by regularly updating information in

supplier database within the ERP.

• Annually support the Head of Procurement in conducting supplier performance evaluations.
• Provide advice and technical support to user departments in developing goods and service specifications for inclusion in requisition or request for proposals. This support, with delegation from the Head of Procurement, is also extended to Country teams where there will be need from time to time through regular check ins.
• Review requisitions and clarify specifications, if needed, develop a request for quotation (RFQ), circulate RFQ, evaluate and rank offers, and issue purchase orders from the ERP.
• Prepare purchase orders in the ERP, documentation, and contracts for goods, services, and works of a value as per policy thresholds.
• Facilitate the contracting process for procurement > USD 10,000, by organizing information and preparing documents to be reviewed by the head of procurement.
• Aid user departments in successfully launching contracts, monitoring implementation, and evaluating contractors/consultants’ performance.
• Conducting all procurement and payments to suppliers as per Living Goods’ procurement rules and internal procedures.
• Periodically update the procurement status reports for tracking purposes of all procurement.
• Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of the procurement agreement.
• Regularly update users on the progress of their requisitions and promptly communicate any expected delay in delivery.
• Coordinating with the receiving unit on goods/services to be received and obtaining satisfactory delivery notes and invoices from the receiving unit.
• Participate in collecting data and measure suppliers’ performance against service level agreement.
• Maintain a list of barred entities (Supplier Blacklist) and performing OFAC searches
• Ensure that the workflows within the ERP remain compliant with all LG policies and procedures as it relates to Procurement.
• Work with head of Procurement in supporting business functions to developing procurement plans and following through their implementation to promote efficiency.

General

• Receive, record, organize, and transmit incoming correspondence addressed to the Procurement function in line with instructions and procedures.
• Keep and update procurement records on a quarterly basis relating to suppliers, different user department procurement needs and approved contracts.
• Support in preparing minutes for the procurement committee meetings.
• Provide other related administrative support to the global finance team as and when needed.

Administration

• Provide support in the process of maintaining an insurance register for all our insured needs from a global point.
• Proper documentation and filing in a central repository of all our insurance policies.
• Support in the process of filing for all our insurance claims; Assets and Property
• Facilitate air travel bookings for Global support functions team.
• Collaborate with Executive Assistant to CEO & Program Assistant under CPO in disseminating weekly priorities meetings.
• Collaborate with other In-Country Admins in planning activities that require global and country team meetings.

Key Requirements:

• Bachelor’s degree in Procurement /supply chain management, or a related field.
• At least 5 years of experience in a similar position in a humanitarian organization.
• Strong understanding of procurement policies and donor regulations.
• Experience in maintaining supplier databases and conducting supplier performance evaluations.
• Strong understanding of procurement policies and donor regulations.
• Proficiency in using ERP systems for procurement processes.
• Familiarity with donor-funded procurement processes is highly desirable.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Effective communication skills to liaise with user departments, suppliers, and global teams.

Method of Application

Use the link(s) below to apply on company website.