Senior Procurement and Supply Officer Grade I at KCMUCo February 2025

Kilimanjaro Christian Medical University College Job Vacancy: Senior Procurement and Supply Officer Grade I (March 2025)

The Kilimanjaro Christian Medical University College is a constituent College of Tumaini University Makumira, owned by the Evangelical Lutheran Church of Tanzania. The College trains health professionals for various University awards in clinical, biomedical, and allied health sciences. It currently wishes to recruit competent and committed human resources to fill the following vacant position.

Position Title: Senior Procurement and Supply Officer Grade I
Minimum Qualifications:

Educational Qualifications:

• Bachelor’s and Master’s Degree in Procurement and Supply Management, Procurement and Logistics Management, Procurement and Chain Supply, or other related qualifications from a recognized institution.
• Professional qualifications such as Certified Procurement and Supply Professional (CPSP), Certified Supplies Professional (CSP), Chartered Institute of Purchasing and Supply (CIPS), or other equivalent qualifications.
• Must be registered by the Procurement and Supplies Professionals and Technicians Board.

Working Experience:

• At least five (05) years’ work experience in a senior position in procurement and supply management, preferably in a higher education institution.

Knowledge, Skills, and Abilities:

1. In-depth knowledge of procurement processes, supply chain management, policies and procedures, including tendering, contracting, clearance, transport, warehousing, distribution, and asset management.
2. Knowledge in budgeting, financial management, and accounting principles.
3. Strategic procurement skills.
4. Financial analysis skills.
5. Negotiation skills.
6. Management skills.
7. Contracting skills.
8. Communication skills.
9. Writing skills.
10. Excellent leadership ability.
11. Ability to work well under pressure.

Duties and Responsibilities:

1. Be the Head of Procurement Management Unit (PMU).
2. Responsible for the development or review of materials/procurement management policy.
3. Prepare departmental budget.
4. Plan, coordinate, and control all PMU matters.
5. Identify material requirements of the College and make timely procurement at minimum costs, with due regard to users’ specifications.
6. Scrutinize purchase orders before forwarding them for approval.
7. Follow up with suppliers to ensure timely deliveries of purchased materials and take appropriate corrective actions on any delayed items.
8. Review, in collaboration with the respective Deans, Directors, and departmental heads, their procurement requirements and ensure materials and services are obtained at minimum costs.
9. Ensure stock replenishment is done at the right time.
10. Prepare purchase tender documents, invite tenders from potential suppliers, process and inform successful tenderers, and ensure goods are delivered/received promptly.
11. Ensure proper implementation of stores procedures and documentation, including goods receiving inspection and quality control, material handling and stock recording, material requisitioning and issuing, housekeeping, and security of materials.
12. Keep records of purchases and other sensitive documents in safe custody.
13. Supervise the work of junior staff working under you.
14. Be responsible for internal training of staff in the Procurement Management Unit.
15. Perform any other duty as assigned by the Provost or other senior officers of the College.

Remuneration:
A competitive and attractive salary and fringe benefits package will be offered to the successful candidate, commensurate with their qualifications and work experience, in accordance with the KCMUCo Schemes of Service and Staff Regulations and Conditions of Service.

Mode of Application:
Applications enclosing detailed CVs, certified copies of all relevant academic certificates and transcripts (including form IV and VI certificates), names and addresses of three referees should be sent to the undersigned on or before Friday, 14th March 2025.

Your application should be sent to the undersigned via e-mail at [email protected], or through Post or hand-delivery addressed to:

The Provost
Kilimanjaro Christian Medical University College
P. O. Box 2240
Moshi, Tanzania

NB: Only short-listed candidates will be notified and called for an interview.