Vacancies at Independent Policing Oversight Authority (IPOA)

The Independent Policing Oversight Authority (IPOA) was established through an Act of Parliament published in November 2011 to provide for civilian oversight over the work of the police in Kenya. The inaugural Board was sworn into office in June 2012. Vision: A robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service. Mission: To conduct impartial and independent investigations, inspections, audits and monitoring of the National Police Service to prevent impunity and enhance professionalism in the interest of the public

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• Contents
• Open Jobs
  1. Senior Assistant Director, Legal Services
  2. Assistant Director Investigations
  3. Assistant Director, Internal Audit and Risk
  4. Senior Records Management Officer
  5. Supply Chain Management Officer II
  6. Legal Officer II
  7. Planning Officer II
• Method of Application

• Job TypeFull Time
• QualificationBA/BSc/HND , MBA/MSc/MA
• Experience12 years
• LocationNairobi
• Job FieldLaw / Legal&nbsp

Job Purpose

Responsible for providing strategic leadership in guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and criminal court proceedings, conduct Legal Audit and ensure Human rights compliance

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Spearhead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures pertaining to prosecution, evidence evaluation, civil litigation and ADR mechanisms; Contract Management, Legal Advice and Compliance and Prosecution & Evidence evaluation in the Authority;
• Spearhead representation of the Authority in all legal, civil and criminal court proceedings and ADR Mechanisms; conduct Legal Audit and ensure Human rights compliance
• Advise the Deputy Director Legal services on all matters relating to prosecution, civil litigation, ADR, Legal Audit and Human rights compliance
• Lead the departments in engagements with Board committees and interdepartmental engagements;
• Approve reviewed investigation files and make recommendations for consideration by the Deputy Director, CEO and Board Technical Committee;
• Review and approve all departmental reports and papers for consideration by the Deputy Director, Management, CEO and Board Committees;
• Oversee prosecution of matters within the Authority’s mandate;
• Liaise with Investigations Directorate in conducting case conferences;
• Oversee legal audit, give recommendations and monitor compliance with the Constitution and other statutes;
• Spearhead negotiation of contracts, MoUs and other agreements on behalf of the Authority and make recommendations as appropriate;
• Guide in drafting and/or review of contracts, MoUs and other agreements;
• Advise the Board, the CEO and Senior Management on all matters pertaining to contract management and compliance;
• Supervise and co-ordinate the carrying out of legal research in collaboration with division of research;
• Oversee management of records in the department;
• Oversee development of internal and external reports in the department;
• Foster collaborative working relationships with external agencies and other departments for provision of legal services;
• Lead in identification of risks and formulate measures to mitigate risks in the department;
• Direct the utilization of financial and material resources allocated to the department;
• Spearhead staff coaching, mentorship and capacity development activities within the department;
• Oversee the development and monitor implementation of department’s annual work plans and budgets;
• Direct development, review and implementation of quality assurance standards in the department; and
• Spearhead staff performance management in the department

Operational Responsibilities / Tasks

• Represent the Authority in highly complex legal, civil, criminal court proceedings and ADR processes;
• Monitor review of investigations files with regard to investigations conducted by the Authority and make recommendations;
• Organize and coordinate the receipt of instructions from other directorates and preparation of legal opinions, contracts, agreements, MoUs and other legal documents;
• Enforce compliance by the Authority with the Constitution, all applicable legislative instruments, and regulations;
• Collaborate with other external parties and other departments on matters relating to Contract Management, legal advice and Compliance;
• Communicate management decisions to departmental staff;
• Develop and implement Individual annual work plan;
• Develop periodic individual performance reports; and
• Implement risk mitigation measures

Job Dimensions:

I. Financial Responsibility

• Lead preparation of Work Plans, procurement plans and the Budgets.

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Strategic decisions
• Managerial decisions
• Operational decisions

 Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Master’s Degree in any of the following disciplines: Law, Business Administration, Public Policy Development or equivalent qualifications from a recognized institution;
• Post graduate Diploma in legal studies;
• Bachelor’s Degree in Law

Professional Qualifications / Membership to professional bodies

• Registered as an advocate of the High Court of Kenya;
• Hold a current practicing certificate;
• Leadership course lasting not less than six (6) weeks from a recognized institution

Previous relevant work experience required.

• Served in the position of Assistant Director, Legal Services for a minimum period of three (3) years at IPOA grade 5 for a period of twelve (12) years in Legal services, three (3) of which must have been in a senior management level in the Public or private sector

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:

• Legal Research Skills
• Supervisory Skills
• Planning Skills
• Decision Making Skills
• Analytical skills
• Report writing skills
• Interpersonal Skills
• Communication Skills
• Negotiation Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Resilience
• Independence 

• Job TypeFull Time
• QualificationBA/BSc/HND , MBA/MSc/MA
• Experience12 years
• LocationNairobi
• Job FieldLaw / Legal&nbsp

Job Purpose

• Responsible for coordinating conduct of investigations and provide rapid response initiatives into complaints related to offences committed by any member of the National Police Service. Duties shall be undertaken in the division of rapid response, general investigations, homicide & serious offences and SGBV & Children

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Lead the implementation of strategies, policies, manuals, plans, standards and procedures pertaining to investigations;
• Supervise teams in conducting investigations into public interest cases
• Coordinate and chair case conference reviews on finalized investigation cases at the Division Department level;
• Coordinate audit and review of all investigations
• Manage evidence gathering and analysis of information on investigations;
• Coordinate records management of all cases investigated by the Authority;
• Manage internal case tracking system of all investigations;
• Coordinate provision reports on ongoing and completed investigations;
• Guide teams in conducting investigations into cases of police misconduct within the division;
• Lead the development and implementation of the division’s annual work plan and budget; and
• Coach, mentor, supervise and facilitate capacity development within the division.

Operational Responsibilities / Tasks

• Co-operate with other departments and divisions to enhance investigations;
• Organize the safe custody of all investigative records and evidence;
• Facilitate prosecution process in court in Liaison with the Authority’s legal team and office of the Director of Public prosecutions as appropriate;
• Review of quality assurance standards of investigations;
• Categorize, prioritize and supervise allocation of cases for investigations;
• Provide information to facilitate publication of findings of investigations;
• Communicate management decisions to staff in the division; Monitor implementation and reviewing of the division’s budget:
• Develop periodic individual performance reports
• Identify of risks and formulate measures to mitigate risks in the division;

Job Dimensions:

I. Financial Responsibility

• Participates in development of annual budget and procurement plans

II. Responsibility for Physical Assets

• Responsible for all investigations and intelligence department physical assets (ICT, office furniture and equipment, investigations and intelligence records, field/ scene operation kits, equipment and machines for investigations and intelligence).

III. Decision Making / Job Influence

• Managerial decisions
• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications 

• Master’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution;
• Bachelor’s Degree in Forensic Science, Criminal Justice, Criminology, Law, Social Sciences or equivalent qualifications from a recognized institution

Professional Qualifications / Membership to professional bodies

• Professional qualification and membership to a professional body where applicable
• Leadership course lasting not less than six (6) weeks from a recognized institution
• Trainings in Human Rights

Previous relevant work experience required.

• Served in the position of Principal Officer in either Investigations or Rapid Response and Forensic Services for a minimum period of three (3) years at IPOA 6 or served for a period of twelve (12) years in Investigations or Forensics in the Public or private sector

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:

• Investigations Skills
• Leadership Skills
• Planning Skills
• Decision Making Skills
• Interpersonal Skills
• Communication Skills
• Negotiation Skills
• Analytical Skills
• Report writing skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Resilience
• Independence

• Job TypeFull Time
• QualificationBA/BSc/HND , MBA/MSc/MA
• Experience12 years
• LocationNairobi
• Job FieldFinance / Accounting / Audit&nbsp

Job Purpose

• Responsible for coordinating in provision of independent assurance that an organization’s risk management, governance processes, internal control systems and processes are operating effectively.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Coordinate the development, implementation and/or review of policies, strategies, frameworks, guidelines, work plans, standards and procedures that impact on internal audit while ensuring compliance to applicable laws, statutes and circulars;
• Guide development and monitor implementation of risk based annual internal audit plans and programmes;
• Coordinate audit reviews to assess effectiveness of risk management process and the adequacy of internal control systems;
• Guide in monitoring application of internal controls relating to risk management, compliance, security, ethics, and environmental issues;
• Coordinate preparation of internal audit reports findings with appropriate recommendations;
• Coordinate special audit investigations and forensic audits on need basis;
• Guide in implementation and monitoring of internal audit systems in accordance with International Auditing Standards;
• Coordinate follow-up audits to ensure implementation of audit recommendations;
• Coordinate development of internal audit reports and risk assessment reports in risk and audit department;
• Collaborate with heads of directorates and other departments for effective performance of internal audits;
• Coordinate identification of risks and recommend mitigation measures in the Authority;
• Coordinate external audits of IPOA by the Office of the Auditor General;
• Coordinate preparation of annual performance reports in regards to internalaudit department;
• Coach, mentor, supervise and facilitate capacity development activities for officers under their supervision;
• Coordinate development and monitor implementation of departmental annual work plan and budgets;
• Coordinate staff performance management for officers under their supervision

Operational Responsibilities / Tasks

• Develop and monitor implementation of capacity building programs to promote awareness of governance, risk management and internal controls;
• Develop annual risk based work plan for internal audit and risk department;
• Review the semi-annually risk assessment reports prepared and forward to Head of department or management and Audit committee;
• Provide inputs for updates of standards procedures and guidelines for internal audit and risk assessments;
• Perform secretarial duties for Audit and Risk Committee in absence head of internal audit and risk department;
• Prepare Internal audit reports for presentation to Management and Audit Committee of the Board;
• Update and implement the IPOA risk management framework and review the internal framework and monitor compliance;
• Assess the Authority’s performance and governance processes for improvement and coordinate continuous risk assessment and evaluations of departments;
• Develop periodic individual performance reports; and
• Implement risk mitigation measures.

Job Dimensions:

I. Financial Responsibility

• Guide the development and monitor implementation of division’s annual work plan and budgets.

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Managerial decisions
• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Master’s Degree in any of the following disciplines: - Business Administration (Accounting/ Finance), Master of Science (Accounting /Finance) or equivalent qualification from a recognized institution.
• Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/Finance); Business Administration (Accounting/Finance) or equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies

• Certified Public Accountants (CPA) Part III or Association of Certified Chartered Accountants (ACCA) Part III or equivalent qualification from a recognized institution;
• Registration with Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing;
• Professional qualification in Enterprise Risk Management from recognized institution;
• Possess certified information systems auditor (CISA) qualification.
• Registered with the Institute of Internal Auditors (IIA) or ISACA or any other relevant professional body
• Leadership course lasting not less than six (6) weeks from a recognized institution

Previous relevant work experience required.

• Served in the grade of Principal Internal Auditor at IPOA 6 for a minimum period of three (3) years or twelve (12) years in a comparable and relevant position in the public or private sector

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:

• Leadership skills
• Negotiation skills
• Analytical skills
• Organization and Planning Skills
• Dispute Resolution Skills
• Decision Making Skills
• Interpersonal Skills
• Communication Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Emotional intelligence
• Resilience
• Independence

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience6 years
• LocationNairobi
• Job FieldICT / Computer&nbsp

Job Purpose

• Responsible for maintaining records in the Authority

Key Responsibilities/ Duties / Tasks

• Supervise implementation of electronic records management system in collaboration with ICT department
• Implement policies, strategies, guidelines, plans, standards and procedures that impact on records management while ensuring compliance to applicable laws and circulars;
• Maintain and update records in the Authority;
• Monitor compliance with legislations that impact on records management;
• Prepare records and documents disposal schedule in liaison with relevant government agencies;
• Maintain file movement records;
• Sensitize staff on records management;
• Implement disaster preparedness, management and recovery program;
• Consolidate data for developing reports in records management division;
• Supervise implementation quality assurance standards in records management;
• Coach, mentor, supervise staff under their purview;
• Develop and implement Individual annual work plan; and
• Implement risk mitigation measures

Job Dimensions:

I. Financial Responsibility

• Draft budgets;

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s Degree in any of the following disciplines: - Information Science; Records Management, Library Science, Archives and Records Management or equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies

• Professional qualification and membership to a professional body where applicable
• Supervisory course lasting not less than two (2) weeks from a recognized institution

Previous relevant work experience required.

• Served in the grade of Records Management Officer I for a minimum period of three (3) years at IPOA job grade 8 or Six (6) years in a comparable and relevant position in the public or private sector

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills: 

• Organization and Planning Skills
• Dispute Resolution Skills
• Decision Making Skills
• Interpersonal Skills
• Communication Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Emotional intelligence
• Resilience
• Independence

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience
• LocationNairobi
• Job FieldLogistics&nbsp , Procurement / Store-keeping / Supply Chain&nbsp

Job Purpose

• Responsible for administration of the supply chain function to ensure timely availability of goods, works and services in the Authority.

Key Responsibilities/ Duties / Tasks

• Support implementation of policies, strategies, guidelines, plans, standards and procedures that impact on supply chain management while ensuring compliance to applicable laws, statutes and circulars;
• Conduct market surveys/research to inform procurement of goods, works and services;
• Support in the implementation of capacity building programs on supply chain processes in the Authority;
• Conduct registration/prequalification of suppliers and maintenance of the lists;
• Update inventory/stores in compliance with the relevant regulations;
• Update records in the division;
• Consolidate data for compiling internal and external reports in the division;
• Implement risks mitigation measures;
• Issue items to staff;
• Develop and implement individual work plan.

Job Dimensions:

I. Financial Responsibility

• Prepare annual work plan and budgets.

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, logistics, Business Administration, Commerce or its equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

• A member of the Kenya Institute of Supplies Management (KISM)

Previous relevant work experience required.

• This is an entry level job

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:

• Analytical skills
• Organization and Planning Skills
• Dispute Resolution Skills
• Decision Making Skills
• Interpersonal Skills
• Communication Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Emotional intelligence
• Resilience
• Independence

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience
• LocationNairobi
• Job FieldLaw / Legal&nbsp

Job Purpose

• Responsible for provision of guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and criminal court proceedings.

Key Responsibilities/ Duties / Tasks

• Support implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to legal Services in the Authority;
• Represent the Authority in all civil court cases and Alternative Dispute Resolution Mechanisms;
• Institute civil proceedings for enforcement of the Authority’s recommendations;
• Institute civil proceedings for compensation of victims of police misconduct;
• Carry out research on legal issues pertinent to operations of IPOA in collaboration with the division of research;
• Assist in conducting legal assignments and projects as directed;
• Support in preparation and drafting of contracts, leases, Memoranda of understanding formal agreements and other legal instruments;
• Participate in outreach programs to strengthen IPOA’s governance and improve the quality of service delivery by conducting legal aid clinics on constitutional matters in collaboration with department of communications and outreach;
• Assist in conduct of legal audits to ensure legal compliance by the Authority;
• In liaison with department of preventive services assist in conduct of audits of processes and actions of the National Police Service to ensure compliance  with applicable legal and human rights standards
• Evaluate evidence in completed investigations by the Authority submitted in non-complex matters for determination of its sufficiency and recommending appropriate action to the Director of Public Prosecutions;
• Review evidence in completed investigations by the IAU for determinations of its sufficiency for recommending appropriate disciplinary action;
• Prepare Authority’s cases for prosecution;
• Watch brief for the Authority in the prosecution of criminal matters touching on the Authority’s mandate;
• Represent the Authority in criminal court proceedings including public inquests;
• Update records in the division;
• Consolidate data for internal and external reports in the division;
• Implement risks mitigation measures;
• Implement management decisions; and
• Develop and implement individual annual work plan.

Job Dimensions:

I. Financial Responsibility

• Prepare Work Plans, procurement plans and the Budgets

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications 

Post graduate Diploma in legal studies;

• Bachelor’s Degree in Law.

Professional Qualifications / Membership to professional bodies

• Registered as an advocate of the High Court of Kenya;
• Hold a current practicing certificate;
• Member of Law Society of Kenya.

Previous relevant work experience required.

• This is an entry level job

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills: 

• Legal Research Skills
• Planning Skills
• Decision Making Skills
• Analytical skills
• Report writing skills
• Interpersonal Skills
• Communication Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Resilience
• Independence 

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience
• LocationNairobi
• Job FieldProject Management&nbsp

Job Purpose

Responsible for development and review of plans, frameworks, Monitoring and Evaluation and development of performance reports as per the IPOA Act.

Key Responsibilities/ Duties / Tasks

• Support in implementation of policies, strategies, guidelines, plans, rules, standards and procedures pertaining to planning, monitoring and evaluation while ensuring compliance to applicable laws and statutes;
• Collate data for development of internal and external reports on planning, monitoring and evaluation in the Authority;
• Carry out evaluation activities in the Authority;
• Implement monitoring and evaluation frameworks and tools;
• Implement M&E awareness and sensitization programs in the Authority;
• Maintain utilization of Authority’s’ statistics;
• Update records in the division;
• Implement risk mitigation measures;
• Implement management decisions; and
• Develop and implement individual work plan.

Job Dimensions:

I. Financial Responsibility

• Draft annual work plan and budgets.

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s Degree in any of the following: Economics, Business Management, Finance, Project Management, Statistics, Monitoring and Evaluation, Social Sciences or equivalent qualifications from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Professional qualification and membership to a professional body where applicable.

Previous relevant work experience required.

• This is an entry level job

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:

• Organization and Planning Skills
• Decision Making Skills
• Interpersonal Skills
• Communication Skills
• Analytical Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Resilience

Method of Application

Interested persons who meet the requirements should submit their application through Post Office, email or by hand delivery, clearly indicating the position and job reference number, on both the cover letter, envelope and email applications, together with IPOA Employment Form, a detailed CV, copies of academic & professional certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Monday, 24th February, 2025 to:

Director/Chief Executive Officer, Independent Policing Oversight Authority, 1st Ngong Avenue, ACK Garden Annex, 2nd Floor, P.O Box 23035 – 00100, NAIROBI.

Email: [email protected]

Upon granting an offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

• A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
• A valid Clearance Certificate from the Higher Education Loans Board (HELB);
• A valid Clearance Certificate from an approved Credit Reference Bureau (CRB) (Must provide certificate or report); and
• A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, color, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status. Canvassing will lead to automatic disqualification. IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview).

Only shortlisted candidates will be contacted.