BIC products provide easy answers for everyday needs. In creating its first product, the BIC Cristal ballpoint pen, BIC chose to go straight to what’s essential: create something for everyone to use that is simple, yet reliable, and provides a solution for something that we all do.
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Imports & Exports Co-ordinator
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience3 years
- LocationNairobi
- Job FieldProcurement / Store-keeping / Supply Chain 
Main roles
- To prepare and process export documentation i.e., EAC, COMESA certificates, and COO were applicable as per the customer’s requirements.
- Ensure that all import/export activities comply with relevant laws, regulations, and international trade agreements.
- Follow up on export clients regarding customs documentation (Import entries, Exit notes and Manifests).
- Follow up on Exports truck positioning based on advised stock availability and planned loading date.
- Ensuring all the customs export procedures are adhered to before the trucks are dispatched from our Warehouse.
- Ensure all Export documentation is saved both on soft and physical files for auditing or VAT refund claim processing by Finance.
- Maintaining the outbound report on a weekly basis and following up on any documentation required.
- Managing the import process documentation right from the supplier point up to delivery of the goods. Ensure accuracy in all documents.
- Booking of PVOC inspection where applicable for finished goods coming into Kenya.
- Sharing of the required import documents well in advance with our appointed C&F agent.
- Effectively communicating with internal teams, external partners, and government authorities. Building and maintaining strong relationships with suppliers, customers, and service providers.
- Coordinate with clearing agents to ensure timely and efficient clearance of goods through customs based on agreed upon targets for clearing.
- Managing the process regarding entry registration up to tax payment and delivery of the consignment to BIC.
- Coordinate with shipping companies, freight forwarders, and transportation providers to ensure timely and cost-effective movement of goods.
- Identify and assess potential risks related to import/export activities, such as currency fluctuations, geopolitical issues, and regulatory changes. Advise on ways to mitigate these issues.
- Stay informed about industry best practices and developments as well as emerging trends in international trade.
- Stay in constant contact with all clearing agents and other regulatory bodies to ensure BIC East Africa is always in compliance with all regulations.
- Maintaining the inbound report and hold meetings with MNF & Supply Chain teams on updates of the current shipments on a weekly basis.
- Processing of supplier payments including raising PO for services and ensuring proper billing from the suppliers.
- Maintaining and updating the supplier invoice report on a daily and weekly basis.
- Maintain organized records of shipments and transactions for auditing and regulatory compliance purposes.
- Ensure all exports are exited in the customs system monthly to allow VAT refunds processing by Tax consultant
Academic and Professional qualifications
- A Bachelor Degree in supply chain management or from a related field is an added advantage.
Professional work experience
- Minimum of 3 years’ experience in Imports/ Exports supervisory roles.
- Experience working in a manufacturing
Method of Application Interested and qualified? Go to BIC on careers.bic.com to apply