Mr Rambhai came to Kenya in the early 1940s from the Gujarat region of India. He started a small hardware store in downtown Nairobi in 1948 and that was the humble beginnings of what is now the Ramco Group. His 3 sons, Kirit, Mahendra and Chandrakant joined the family business after their studies and based on these strong family ties, the group built a solid...
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Executive Assistant
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience5 years
- LocationNairobi
- Job FieldAdministration / Secretarial 
We are looking for a highly skilled and efficient Executive Assistant/ Personal Assistant to support on of the senior executives in our organization. This role demands exceptional organizational abilities, the capacity to coordinate high-level internal and external engagements, and a deep understanding of operational efficiency in a fast-paced environment.
The ideal candidate will thrive in a tech-savvy, innovation-focused workplace and play a pivotal role in enabling the executive to drive strategic objectives effectively.
Key Responsibilities:
- Executive Support: Provide comprehensive administrative support to the senior executive, ensuring seamless day to day operations.
- Meeting Coordination: Organize and manage high-level internal and external meetings, including preparing agendas, taking minutes, and ensuring actionable follow-ups are tracked and executed within set timelines.
- Strategic Task Management: Act as a gatekeeper and key point of contact for the executive, prioritizing and managing critical tasks, emails, and correspondence.
- Operational Efficiency: Proactively identify and implement improvements in processes, systems, and workflows to enhance the executive's productivity and time management.
- Action Item Tracking: Monitor and follow up on deliverables from meetings and ensure accountability across teams for timely completion of assigned tasks.
- Travel & Logistics: Manage travel arrangements, prepare itineraries, and coordinate logistical details to optimize the executive's time.
- Stakeholder Engagement: Represent the executive professionally in interactions with high-profile stakeholders, fostering strong relationships and effective communication.
- Technology Proficiency: Leverage IT tools and platforms to manage schedules, track performance metrics, and provide reports. Expertise in IT-related workflows and digital tools is essential.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
Qualifications & Skills:
- Educational Background: Bachelors degree in Business Administration, Communications, IT, or a related field.
- Professional Experience: Minimum of 5 years of experience as a Personal Assistant to C-suite executives, preferably within a tech or creative organization.
- IT Expertise: Proficiency in modern office technologies, digital tools, and software platforms (e.g., Microsoft Office, Google Workspace etc.)
- Efficiency-Driven: Proven track record of improving operational efficiency and implementing systems that streamline executive workflows.
- Organizational Excellence: Exceptional time management, prioritization, and multi-tasking skills.
- Communication: Strong verbal and written communication skills, with the ability to engage with stakeholders at all levels.
- Problem Solver: A proactive and resourceful individual who can anticipate needs and provide solutions.
- Adaptability: Flexibility to handle changing priorities and a fast-paced environment.
Method of Application Interested and qualified? Go to Ramco Group on www.careers-page.com to apply